1. TERMS OF PAYMENT: Booth rental will be reserved only after the signed contract & full payment have been received by Codename: Iowa (CN:I). Upon receipt of reservation, CN:I will contact the vendor with instructions for how to make payment. - No vendor will be allowed to enter the facility to set up their booth if payment has not been made in full. - A refund, minus the deposit, will only be given if the vendor cancels before Friday, October 17th, 2025. If the vendor cancels after this date a refund will not be processed. - No vendor will be allowed to enter the facility to set up their booth if payment has not been made in full. - A refund, minus the deposit, will only be given if the vendor cancels before Friday, October 17th, 2025. If the vendor cancels after this date a refund will not be processed. 2. EXHIBIT GUIDELINES: Vendors are asked to contact ops@codenameiowa.com in advance to discuss any booth specifics whenever necessary. - No exhibit shall interfere with the orderly operation of adjacent exhibits. Music, special effects, and other sound or entertainment are prohibited without prior approval by CN:I. - Each exhibit is entitled to a reasonable line of sight from the aisle regardless of the exhibit size. Exposed back or sides of booths must be properly draped or finished with no signage, so that it will not interfere with adjoining booths. - Company signage within the booth shall not exceed the allotted space. Any exceeding allotment must be approved by CN:I in advance or face removal. - Booths may not display or disperse any business information other than that of the vendor without consulting with CN:I first. Vendors may not hand out promotional materials outside their booth space or spaces, in the aisles, or at the door without prior approval. - Outside vendors are prohibited from promoting their business to vendors or attendees without prior approval from CN:I. No exhibit space shall be offered for use or sublet by a vendor without the prior consent of CN:I. - There will be no more than one business per booth rental. If two or more businesses wish to be adjacent to one another, this can be requested in the “NOTES” portion of this form to be further discussed and determined on a case-by-case basis, and at the sole discretion of CN:I. This includes separate businesses owned by the same entity. The number of booth spaces will be limited to 3 per business entity/owner unless discussed in detail and provided with a quote before Friday, October 17th, 2025. - All decisions about the use and occupancy of space are within the sole discretion of CN:I, who reserves the right to refuse any vendor's contract. - WITHOUT EXCEPTION no exhibit may be dismantled or removed before the conclusion of the grand prize giveaways which take place at the end of the event. 3. ELECTRICAL & INTERNET SERVICE: If electricity is needed, you may indicate that before the event via the venue’s online portal (as noted previously). Electrical outlets may be interspersed on the show floor, but use of this must be discussed with a member of CN:I before the event. - Vendors are responsible for any electrical cords & power strips. Internet service will be available at the event via public WiFi. For further details, please inquire in advance. Telephone lines will not be available. 4. LIABILITY/HEALTH & SAFETY: CN:I and associated agents/volunteers shall not be liable for loss or damage of the venue’s property or injury due to theft, fire, accidents, or other causes. - It is recommended that the vendors carry liability insurance providing coverage for their area of the show. The vendor’s booth is an extension of their company, and as such they should have liability protection. - Vendor is responsible for any employees or subcontractors that may be helping in their booth, or for any visitors in the booth, in the event of an injury. - It is recommended that Vendors carry vehicle liability insurance for any vehicle that is brought onto the facility premises. - Vendors must keep aisles and direct paths to emergency exits clear and abide by all state and city fire codes. - Smoking is prohibited except only in properly designated exterior areas. - Explosives/illegal substances are NOT permitted on the premises. 5. Theming: The vendor agrees that the purpose of exhibit space is for the positive promotion of their products or services. All vendors are asked to have at least some focus on G.I. Joe-related or compatible products. CN:I reserves the right to the following: (A) rearrange floor plans, relocate exhibits, or both as CN:I deem necessary. (B) prohibit or remove any exhibit which, in the opinion of CN:I, detracts from the general character of the exhibition including persons, conduct, language, and materials. In the event of such restriction, removal, prohibition, and/or eviction, CN:I shall not be liable for any refunds, other exhibit expenses, or any other sums of money by way of damages or otherwise. (C) remove any person or entity not properly observing and abiding by the guidelines stated herein. A non-refundable deposit of $50 for each booth space is included in the overall cost listed above. Additional booth space must be discussed in advance and is subject to availability. A quoted price will be discussed at that time. Each booth space includes one (1) 8-foot table (covered/skirted) and two (2) chairs. If an additional table will be needed within the allotted booth area, please notify ops@codenameiowa.com and be aware that a $45 added charge will be required. If electricity will be needed, please indicate that via email. A link will be provided to the venue’s online portal link before the event. *All decisions about the use and occupancy of space are within the sole discretion of CN:I, who reserves the right to refuse any vendor's contract.*